Updated script to inform speakers

Author: Helio Loureiro

scripts/pretalx-speakers-template.json

@@ -0,0 +1,41 @@
+[
+  {
+    "ID": "123456",
+    "Name": "Julius Cezar",
+    "Email": "julius_cezar@hl.eng.br",
+    "Proposal IDs": [
+      "ABCDEF",
+      "GHIJKL"
+    ],
+    "Proposal titles": [
+      "Python for emperors",
+      "Using Python to conquer the world"
+    ]
+  },
+  {
+    "ID": "234567",
+    "Name": "Brutus Cezar",
+    "Email": "brutus_cezar@hl.eng.br",
+    "Proposal IDs": [
+      "BCDEFG",
+      "HIJKLM"
+    ],
+    "Proposal titles": [
+      "Python for senators",
+      "Sharping Python as a knife"
+    ]
+  },
+{
+    "ID": "345678",
+    "Name": "Robocop Murphy",
+    "Email": "robocop@hl.eng.br",
+    "Proposal IDs": [
+      "CDEFGH",
+      "IJKLMN"
+    ],
+    "Proposal titles": [
+      "Python for cybercops",
+      "Using Python to protect the public and uphold the law"
+    ]
+  }
+]

scripts/pretix-vouchers-template.csv

@@ -0,0 +1,4 @@
+Name,Role,Voucher,Link,Send,Redeem,
+Julius Cezar,Emperor,dam8J9ATwlWrhpXysto08Dikq96R5JKkBbOq3ZWLssY,https://pycon.se/redeem?voucher=dam8J9ATwlWrhpXysto08Dikq96R5JKkBbOq3ZWLssY,FALSE,FALSE,,Invited1,,,
+Brutus Cezar,Sibling,QCz3cPBTxla2LEsEpl+OXBglB6bfwlcnTxtiC64hMcs,https://pycon.se/redeem?voucher=QCz3cPBTxla2LEsEpl+OXBglB6bfwlcnTxtiC64hMcs,FALSE,FALSE,,Invited1,,,
+Robocop Murphy,Police,2c+/hbjjX6vyiSW2vBBInX1uqbKFWqZmKpALRUSovxw,https://pycon.se/redeem?voucher=2c+/hbjjX6vyiSW2vBBInX1uqbKFWqZmKpALRUSovxw,FALSE,FALSE,,Invited1,,,

…pts/pyconse2023-speakers-instructions.py …pts/pyconse2025-speakers-instructions.pyscripts/pyconse2023-speakers-instructions.py renamed to scripts/pyconse2025-speakers-instructions.py scripts/pyconse2023-speakers-instructions.py renamed to scripts/pyconse2025-speakers-instructions.py

@@ -9,94 +9,114 @@
 import csv
 import sys
 import argparse
+import json
 
 
-def sendMail(data, promocode, contactdata, dryrun, service):
+def sendMail(pretix, pretalx, contactdata, dryrun, service):
     # Create a message
+    # Name,Role,Voucher,Link,Send,Redeem,,Name,Role,Voucher,Link
     my_email = 'info@pycon.se'
-    author = data['Your name']
-    email = data['Email Address']
-    other_email = data['Additional speakers']
-    for address in [email, other_email]:
+    author = pretalx['Name']
+    email = pretalx['Email']
+    promocode = pretix['Voucher']
+    promolink = pretix['Link']
+    for address in [email]:
         if address == "":
             continue
         print("Address:", address)
         msg = MIMEMultipart('alternative')
-        msg['Subject'] = 'Information regarding PyCon Sweden 2023'
+        msg['Subject'] = 'Information regarding PyCon Sweden 2025'
         msg['From'] = f'{my_email}'
         msg['To'] = f'{address}'
         msg['Cc'] = 'board@pycon.se'
+        contact_name = contactdata["name"]
+        contact_email = contactdata["email"]
+        contact_mobile = contactdata["mobile"]
+
+        contact_others = ""
+        for k, v in contactdata["others"].items():
+            contact_others += f" * {k}: {v}\n" 
+
         msgPlain = f'''Hi {author},
-* Your ticket for the conference
+* Your ticket for the conference: {promocode}.
 
-Please get into eventbrint link, and use the promo-code:
+You can use the link below to enter the shop:
 
-        {promocode}
+        {promolink}
 
-and register yourself.  It is important for us in order
+and register yourself. It is important for us in order
 to control catering and generate your speaker badge.
 You're entitled to only ONE ticket.
 
-https://www.eventbrite.com/e/pycon-sweden-2023-tickets-661650052117
 
 * Contact
 
-{contactdata}
+Your point of contact for the conference will be {contact_name}.
+You can reach me via in the following ways:
+ * mobile: {contact_mobile}
+ * email: {contact_email}
+{contact_others}
 
 We would like you to share your mobile phone so we can reach you
 if necessary during the event.
 
+
 * Program and time slot
 
 In case you didn't check yet, we've released our program in
 our website.  You can check there your talk date and time.
 
-    https://www.pycon.se/#program
+    https://pycon.se/#program
+
 
 * About the presentations
 
 If you represent a company or want to show your company
 please use maximum 2 slides for it and no more than 5 minutes.
 The conference focus is Python and it shouldn't be used
-to advertisement.  So please keep this policy in mind during
+for advertisement.  So please keep this policy in mind during
 your talk.
 
 There is no template and we don't store the presentations.
 You can decide whatever template that suits better for your
 presentation slides.
 
+
 * Regarding the presentation technicalities
 
 You can use resolution 1080p for your presentation (1920x1080 px).
 We expect to have HDMI and USB-C connector for the equipment, but
 we will confirm it on Wednesday.
 
-There will be wifi provided by Hilton as well.
+There will be wifi provided by the venue as well.
 
 We don't store the presentations, so you don't need to send it to
 us in advance.  All presentations will be recorded at main 
 auditorium.  Videos will be released next year, but we don't
 have yet a specific date about it.
 
 
+
 * Tips about presenting at the stage
 
-There is good manual or handbook for that, but we can recommend the
-good "how to avoida death by powerpoint" with very clear points how
+There is no good manual or handbook for that, but we can recommend the
+good "how to avoid death by powerpoint" with very clear points how
 to make great presentations.
 
       https://youtu.be/Iwpi1Lm6dFo?si=vAjAQUun5dpLOxhK
 
+
+
 * About the venue
 
-Conference will be held at Hilton Slussen hotel, at Slussen
-station served by subway green and red lines.  It is close to
-T-Centralen, main station located in Stockholm.
+Conference will be held at Clarion Hotel Stockholm, at Skanstull
+served by subway green line.  It is close to T-Centralen, main station
+located in Stockholm.
 
 More info about the location:  
-https://www.hilton.com/en/hotels/stoslhi-hilton-stockholm-slussen/
+https://clarion-stockholm-hotel.hotel-ds.com/en/
 
-We will be at Hilton on Wednesday, November 8th, around 4 pm
+We will be at the venue on Wednesday, 29 October, from 4-6 pm
 to meet organization personel and prepare for next day.  
 You're welcome to meet us there too and give a try on the 
 equipment for presentation.
@@ -105,22 +125,32 @@ def sendMail(data, promocode, contactdata, dryrun, service):
 equipment or before the conference begins, at 8 am, or during 
 the coffee breaks.  We can also check at the end of first day.
 
+
  * Credentials
 
 There will be a badge with your name at the entrance.  If you
 attend the gattering on Wednesday you can also fetch it there.
 
+
  * Speakers photo
 
 We will try to have a photo with as much speakers as possible on
-November 8th at lunch time (around 12:00).  Please stay at the
+30 October at lunch time (around 12:00).  Please stay at the
 auditorium when lunch time starts for it.  It will take only 5
 minutes.
 
+
+* Halloween parthy
+
+This year we will have a mingle with Halloween themed party.
+So bring your best costume and be scarry 🎃, and have fun.
+Admitance is free of charge for speakers.
+
+
 Best Regards,
-PyCon Sweden 2023 organization board
+PyCon Sweden 2025 organization board
 '''
-        msg['Cc'] = 'board@pycon.se'
+        msg['Cc'] = 'helio@pycon.se'
         print(msgPlain)
         msg.attach(MIMEText(msgPlain, 'plain'))
         raw = base64.urlsafe_b64encode(msg.as_bytes())
@@ -138,24 +168,44 @@ def sendMail(data, promocode, contactdata, dryrun, service):
             print(f'Message Id: {email} would be sent')
         print('====')
 
+def get_contact(speakers_json: dict, speaker_name: str) -> dict|None:
+    """
+     3   │     "ID": "123456",
+     4   │     "Name": "Julius Cezar",
+     5   │     "Email": "julius_cezar@hl.eng.br",
+     6   │     "Proposal IDs": [
+     7   │       "ABCDEF",
+     8   │       "GHIJKL"
+     9   │     ],
+    10   │     "Proposal titles": [
+    11   │       "Python for emperors",
+    12   │       "Using Python to conquer the world"
+    13   │     ]
+    14   │   },
+    """
+    for data in speakers_json:
+        if data["Name"] == speaker_name:
+            return data
+    # not found
+    return None
 
 if __name__ == '__main__':
     parse = argparse.ArgumentParser(
         description="Script to send information to all speakers")
     parse.add_argument(
-        "--csvfile",
+        "--pretalxjson",
         required=True,
         help=
-        "The CSV file dumped from Google spreadsheet with speakers information"
+        "The JSON file dumped from Pretalx with speakers information"
     )
-    parse.add_argument("--promocode",
+    parse.add_argument("--pretixcodes",
                        required=True,
-                       help="EventBrite promocode to send for speakers")
+                       help="Pretix promocode CSV to send for speakers")
     parse.add_argument(
-        "--contactfile",
+        "--contactjson",
         required=True,
         help=
-        "Details from contact in a file (to avoid exposing information in the Internet"
+        "Details from contact in a JSON file (to avoid exposing information in the Internet"
     )
     parse.add_argument("--dryrun",
                        action='store_true',
@@ -174,12 +224,19 @@ def sendMail(data, promocode, contactdata, dryrun, service):
     # Build the service
     service = googleapiclient.discovery.build('gmail', 'v1', credentials=creds)
 
-    with open(args.contactfile) as fd:
-        contact_data = fd.read().rstrip()
+    with open(args.contactjson) as fd:
+        contact_data = json.load(fd)
+
+    with open(args.pretalxjson) as fd:
+        speakersJSON = json.load(fd)
 
-    with open(args.csvfile, newline='') as csvfile:
+    with open(args.pretixcodes, newline='') as csvfile:
         csvreader = csv.DictReader(csvfile)
         for row in csvreader:
-            if row['Confirmed'].lower() == "yes":
-                sendMail(row, args.promocode, contact_data, args.dryrun,
+            # Name,Role,Voucher,Link,Send,Redeem,,Name,Role,Voucher,Link
+            data = get_contact(speakersJSON, row['Name'])
+            if data is None:
+                print(f"WARNING: {row['Name']} not found")
+                continue
+            sendMail(row, data, contact_data, args.dryrun,
                          service)