Update TODO (all done except procedural changes)

The commitee confirmed all proposed changes.

Author: dannyadair

TODO.md

@@ -1,96 +1,6 @@
-# Still to be agreed by entire committee
+# Procedural changes and other consequences
 
-- [x] 6.2 Borrowing via GM retained<br> **-> yes, retained**
-- [x] 33.2/33.3 term limits (and when the counting starts)<br> **-> remove, possibly
-      introduce as bylaw**
-- [x] 37.6 Right to be forgotten (new)<br> **-> yes, add, pending lawyer's confirmation
-      of wording**
-- [ ] 32.1.(i) "Any such appointment must be ratified at the next Annual General
-      Meeting." Given that we have 1 year terms that seems pointless - remove?
-
-# Questions for lawyer
-
-- [x] 15.1.(iv)(b) "In the opinion of the Committee the Member has brought the Society
-      into disrepute." - listed separately from a dispute resolution result 15.1.(ii)
-      and thus bypassing it? What would be a practical situation where this is
-      justifiably used?<br> -> **Clause 15.1.(iv)(b) uses the concept of a Member
-      bringing the Society into “disrepute”. The inconsistency with a person expelled
-      under a dispute procedure is inherent in the MBIE Constitution Builder where the
-      “disrepute” provision is selected as an additional provision. An example is a
-      member having a social media account which refers to the Society while posting
-      statements that are defamatory or racist.**
-- [x] 34.1.(ii) Similarly, "in the opinion of the Committee or the Society" this
-      determination of disrepute seems to bypass the dispute resolution process? What
-      would be a practical situation where this is justifiably used?<br> **Clause
-      34.1(ii) is similar and relates to an Officer. Again, there is an inconsistency,
-      and it would be prudent for both provisions to be amended to clarify that the
-      dispute procedures can be invoked by an Officer or Member where the Committee
-      proposes to pass a resolution about “disrepute”.**
-- [x] Further to the above two clauses, there is 17.2. distinguishing between a
-      "disciplinary" and a dispute resolution process. Wondering if a GM is required to
-      re-admit a former Member, maybe it should only be a GM that can perform a
-      "disciplinary process" - or is that impractical?<br> **--> see above**
-- [x] 42.3.(iv) "or Member's rights or interests generally have been damaged" - does
-      this not open us up to disputes that are unrelated to the society (other than the
-      parties are members)? Potentially leading to mediation costs covered by the
-      society? (based on a true story)<br> **->Clause 42.3(iv) has a clear meaning if
-      the MBIE language is used being “a Member's rights or interests as a Member”, but
-      the first apostrophe has been omitted from your draft Constitution. I recommend
-      reinstating the apostrophe.**
-- [x] 11.1, 12.1, 12.3, 15.1.(i) We are wondering whether the submission of online forms
-      and sending of emails covers the requirement "in writing"?<br> **-> In my view,
-      the submission of online forms and sending of emails satisfies the "in writing"
-      requirement.**
-- [x] 37.6 I hope our intent is clear. Is this suitable wording for a "Right to be
-      forgotten" clause?<br> **-> I think that the wording is suitable, although it
-      could be amended to permit retention for say 12 months, rather than refer to the
-      financial year of the Society. <br> [...] <br> I note that it could make the
-      operation of section 17 (applications by former members) difficult.**
-- [x] 13.1 and 37.2(iii)(b) - we do not want to force people to provide their phone
-      number - name and email address is sufficient for us. So we would like to strike
-      this requirement to collect and store the phone number as part of the member's
-      contact details. Is there a legal requirement to keep it, or can we just adjust
-      13.1 to "optionally a phone number" and strike 37.2(iii)(b) to "a phone number, if
-      provided" ?<br> **-> I regret to advise that this a legislative requirement and
-      applies in relation to both Members and Contact Persons, but not Officers. Section
-      5(2)**
-- [x] 6.2 "(if any)—" - Can we just delete this - looks like a superfluous leftover from
-      the constitution builder?<br> **-> I agree that the words “(if any)” in Clause 6.2
-      ought to be deleted.**
-- [x] COMMENT BY LAWYER: "Clause 32 relates to election of officers and in clause
-      32.1(i) requires appointments of Officers made between AGMs by the Committee to be
-      ratified. This adopts the MBIE Constitution Builder language, although I am not
-      sure what is the effect of an AGM not ratifying the appointment. Where there are
-      Officer terms of more than 1 year, ratification or election at the next AGM makes
-      sense, but in my view not otherwise (as in the present instance where Clause 33.1
-      provides for appointments for 1 year to the next AGM)."<br> **-> committee to
-      confirm removal (see above)**
-- [x] CONFIRMED BY LAWYER: 2.1 can just read "The **Society** is registered as a
-      charitable entity under the Charities Act 2005." - there is no timing issue with
-      re-registration so we don't need "or intends after incorporation" which could make
-      readers wonder whether we actually are registered as a charity.
-
-# Bylaws
-
-These have now all been drafted.
-
-- [x] Membership
-  - [x] Runs 1 Jan-31 Dec, initial fee proportionate
-- [x] Bank Accounts and Cards
-  - [x] Mechanism main/card
-  - [x] AGM mandate (treasurer/secretary signatories no longer explicit in constitution)
-- [x] Term limits
-  - [x] Rotation for key positions (chair, deputy chair, treasurer, secretary)
-- [x] Event Organisers
-  - [x] Goals / Relationship
-  - [x] Commitment
-  - [x] Events HOWTO
-- [x] Code of Conduct
-- [x] Activities (formerly 2b/2c/2d - meetups, KPC, inclusivity (code of conduct))
-- [x] Transparency
-  - [x] Minutes of AGM -> publish to members (/public?)
-
-# Consequences
+In order to actually follow our new constitution, we'll need to make some changes.
 
 - [ ] (Vice) President -> (Vice) Chairperson (email / alias, 1Password, website,
       HelloClub)