Add first draft of bylaws

Author: dannyadair

bylaws/README.md

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+# Bylaws
+
+| Bylaw                                   | Last Update | Status |
+| --------------------------------------- | ----------- | ------ |
+| [Activities](activities.md)             | 21 Sep 2025 | Draft  |
+| [Bank](bank.md)                         | 21 Sep 2025 | Draft  |
+| [Event Organisers](event_organisers.md) | 21 Sep 2025 | Draft  |
+| [Membership](membership.md)             | 21 Sep 2025 | Draft  |
+| [Term limits](term_limits.md)           | 21 Sep 2025 | Draft  |
+| [Transparency](transparency.md)         | 21 Sep 2025 | Draft  |

bylaws/activities.md

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+# Activities (Bylaw)
+
+**Python New Zealand<br> Last update: 21 Sep 2025<br> Status: Draft**
+
+Copied verbatim from our previous constitution, where they were rules 2b, 2c and 2d.
+
+## Meetups
+
+- To support the Python community in the organisation of local Python networking events
+  in their area, either through provision of software and, where possible, financially
+  (e.g., food and drinks), or in other ways the Charity’s committee sees fit.
+
+## Kiwi PyCon
+
+The Charity aims to organise an annual conference (“Kiwi PyCon”). This means:
+
+- The Charity pays for any costs associated with hosting the conference website
+- The Charity committee appoints an organising committee for each conference
+- The funds of the Charity may, at the Charity committee’s discretion, be used for the
+  purposes of organising the conference
+- Any profits from running the conference shall be retained by the Charity
+- The Charity committee shall override decisions by the organising committee where it
+  deems these to not adhere to the Charity’s charter
+
+## Inclusivity
+
+New Zealand Python User Group aims to foster an inclusive community which invites
+diverse groups of people from all backgrounds, regardless of age, body size, race,
+gender, gender identity and expression, sexuality, disability or religion to discuss and
+learn about all things Python in an environment of mutual respect, tolerance and
+encouragement. Everyone has the right to feel safe and to be safe.

bylaws/bank.md

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+# Bank (Bylaw)
+
+**Python New Zealand<br> Last update: 21 Sep 2025<br> Status: Draft**
+
+Further to the "Finances" section "40. Control and management" of our Constitution, this
+document describes practical implementation details for day-to-day operations.
+
+- The treasurer and secretary shall have joint required signing rights, and operate the
+  bank accounts and make payments as needed.
+
+- These signing rights shall be assigned by the newly elected committee at the time of
+  the Annual General Meeting, and documented with a corresponding signed mandate that is
+  suitable to present to the bank. The treasurer and secretary are to advise the bank of
+  any mandate changes and revocation of previously assigned access.
+
+- For the purpose of online credit/debit card payments – which require a bank account
+  with a single signatory – a separate bank account can be operated by the treasurer
+  alone. This account shall only be used for the purpose of making specific payments via
+  credit/debit card, and only receives the required funds from the jointly operated bank
+  accounts when necessary.
+
+- No member of the Society or any person associated with a member shall participate in
+  or materially influence any decision made by the Society in respect of the payment to
+  or on behalf of that member or associated person of any income, benefit, or advantage
+  whatsoever. Any such income paid shall be reasonable and relative to that which would
+  be paid in an arm's length transaction (being the open market value).

bylaws/event_organisers.md

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+# Event Organisers (Bylaw)
+
+**Python New Zealand<br> Last update: 21 Sep 2025<br> Status: Draft**
+
+The relationship between Python New Zealand and individual event organiser is described
+by three documents:
+
+- Goals / Relationship (motivations and spirit)
+- Commitment (form to sign)
+- Events HOWTO (living document guide)
+
+These are currently in a separate repository as their initial version is being finalised
+between committee and current organisers.

bylaws/membership.md

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+# Membership (Bylaw)
+
+**Python New Zealand<br> Last update: 21 Sep 2025<br> Status: Draft**
+
+- Membership is for one year. The membership year is the financial year 01 January-31
+  December.
+- When a new member joins the club, the initial annual membership fee is charged
+  proportionally for the remainder of the year (e.g. halfway through the year you only
+  pay half the fee).
+- If a new member joins the club in the month of December, the annual membership fee to
+  be paid is for the following year, and the remaining proportional fee for the month of
+  December is waived.

bylaws/term_limits.md

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+# Term Limits (Bylaw)
+
+**Python New Zealand<br> Last update: 21 Sep 2025<br> Status: Draft**
+
+- At this time, there are no term limits.
+- As actual positions within the committee are determined by the elected committe, we
+  are considering the introduction of term limits for key positions: chairperson, deputy
+  chairperson, treasurer, secretary.
+- The goal of such term limits / rotations would be to distribute institutional
+  knowledge and soften the dependence on any particular individual.

bylaws/transparency.md

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+# Transparency (Bylaw)
+
+**Python New Zealand<br> Last update: 21 Sep 2025<br> Status: Draft**
+
+This documents described how various information is made available by the Python New
+Zealand committee.
+
+- What information is made available
+- when
+- to whom
+- by which means
+
+(table)
+
+- Committee Minutes
+- AGM Minutes
+- Annual Return
+- Bylaw changes